Welcome and Thank You…

for choosing to be a participant in the 2010 AB Landscapers & Contractors EXPO.

Please take a moment to read the exhibitor manual, which will provide you with all of the necessary information to help make your participation in the Show more profitable and enjoyable.

*NEW: Your standard/pipe and drape booth includes:

2 facility parking passes per exhibitor

Optional Deluxe booth includes:

10”x10” carpet
1 skirted table
2 chairs
1 $25.00 facility meal voucher

Can still be ordered: Deadline extended to January 15, 2010.

Note that the companies supplying the show offer advance rates with significant discounts. See dates required for these discounts on the checklist.

The Show Office will be set up at ROUNDUP CENTRE on Tuesday, February 9, 2010 at 8:00 am and management will be available to assist you for the duration of the Show.

Regards,

Bruce and Paul
Show Managers

Stampede Park
Roundup Centre - Halls A-B
20 Roundup Way S.E
Calgary, AB, T2G 2W1
Phone: (403) 261-0241
Fax: (403) 261-0144
Website: www.stampedevenues.com

Big Feats Management & Logistics Inc.
No. 124, 2323 Boundary Road
Vancouver, BC V5M 4V8
Toll free: 1-888-570-0499
Phone: 604-570-0499
Fax: 604-570-0409

Website: www.landscapingexpo.net

Please refer to the Move-In & Move-Out section for all the details.

Move-In/Move-Out Information

Please note that Stampede Park will NOT ACCEPT shipments PRIOR to Tuesday, February 9, 2010, on behalf of an exhibitor. If you require pre-show shipping of your exhibit materials, REIMER EXPRESS LINES LTD. is set up to receive, store and deliver your display materials. Please see Services Offered.

Deliveries commencing at Tuesday, February 9 will be received at the Roundup Centre –
20 Roundup Way S.E., Halls A & B, Doors 9 &10. Hours for delivery are 8:00 am - 8:00 pm during move-in and 9:00 am - 4:30 pm during show days.

All shipments scheduled for delivery Tuesday, February 9, 2010 should be consigned to:

Southern AB Landscapers & Contractors Expo 2010
Company Name
Booth Number(s)
Stampede Park
Roundup Centre - Halls A-B
20 Roundup Way S.E.
Calgary, Alberta T2G 2W1

C.O.D. shipments will not be accepted. All freight must be prepaid.

The Show Office is open from 8:00 am, Tuesday, February 9, 2010 to 10:00 pm, Thursday, February 11, 2010. It is located in front of Halls A-B. The Show Office will be staffed one hour before show opening, as well as during Show hours.

Phone: (403) 261-0284

Stampede Park
Roundup Centre

Exhibitor & Visitor: Main Roundup Door - South Entrance

Calgary Stampede Park Map

Exhibitors are permitted to enter the premises one hour before Show opening via the Exhibitors’ entrance. Security personnel will only allow those with an exhibitor badge to enter.

On-site registration: Free of charge to qualified industry personnel.

Any space not claimed or occupied, or for which no special arrangement has been made prior to 8:00 pm Tuesday, February 9, 2010, may be resold or reassigned by Show Management without any obligation.

NO REFUNDS WILL BE GRANTED FOR UNUSED DISPLAY SPACE.

Electric carts, scooters, roller blades, skateboards or bicycles will not be allowed in the aisles during the Show hours. The only exception to this rule will be in the case of disabled persons visiting the Show and in the case of authorized Show duty personnel.

Stampede Park staff will sweep out the building at 7:00 am prior to the show opening on Wednesday February 10, 2010. Debris not ready for removal at this time, will be picked up at the Exhibitors’ expense. Please ensure aisle ways are clear.

Show Management reserves the right to refuse admission to the Show building to any visitor, exhibitor, or any exhibitor’s employees who, in the opinion of Management, is unfit, intoxicated or in any way disrupting the Show.

During ALL move-in hours exhibitors maybe required to wear approved safety boots and safety vests.

Exhibitors who are showing equipment in a moving operating condition are required to provide every possible precaution for the safety of the Show visitors, their own operators, and exhibit personnel.

WorkSafe Alberta regulations stipulate that NO minors permitted on-site under the age of 16 years during move-in and move-out hours.

SIGNS – All hanging signs/banners must be pre-approved by Show Management.

Exhibitors are required to staff their exhibits at all times during the hours of the Show. Security is an added problem when booths are not staffed. Exhibitors are reminded that Show Management does NOT assume any responsibility for losses; therefore, exhibitors are required to take all reasonable precautions to protect their own property, including insurance.

There is NO smoking within Stampede Park - Roundup Centre. Smoking is ONLY permitted OUTSIDE of the Roundup Centre, 5 meters past entrance to the doors.

 

ALL DECORATION SERVICES WILL BE OPERATED BY GES CANADA – PLEASE SEE:

Services offered

The color of the aisle carpet will be GREEN.

Audio-visual equipment must be kept at sound levels that do not interfere with adjacent Exhibitors.

All large-screen A/V presentations must be approved in advance by Show Management.

The colour of deluxe booths will be:

Booth carpet: BLUE
Draped table: BLUE

The colors of the draping will be:

8’ Backwall: GREEN and WHITE
3’ Sidewall: GREEN

Show Management reserves the right to restrict those displays that unduly hamper visibility to other displays. Show Management reserves the right to make final decisions in this regard at any time.

For display purposes, free-standing bulletin boards, signs, etc. may be used provided that neighboring exhibitors are not hidden from view. Unfinished sides or backgrounds must be draped. Racks and display shelves must not unduly obstruct the visibility of adjacent exhibits. Show Management’s decision on these matters is final.

NOTE: All unfinished booth backs must be finished or show management will drape at exhibitors cost. Show Management’s decision on these matters is final.

Exhibitors are requested to contact GES Canada for all installations and removal of displays. Exhibitors must observe all union contracts and labour regulation agreements in force with the appointed show decorators (GES). All work and installations required by the exhibitor shall be carried-out by the union decorator who is in a contractual relationship with the United Brotherhood of Carpenters and Joiners of America.

The above does not apply to pre-constructed or prefabricated displays or materials.

Painting, nailing or drilling of floors, walls, ceilings or any part of the building is not permitted. When laying any floor covering you must use an adhesive that will not damage the floor and is easily removed.

NOTE: No vehicles will be permitted to enter Stampede Park – Roundup Centre if they are leaking any type of fluids. Exhibitors are requested to check their vehicles and trailers prior to move-in and move-out of the show.

In the event of an injury or accidents, emergency aid personnel can be summoned by dialing 911 from a pay telephone.

All accidents and injuries have to be reported immediately to the Event Attendant. The Attendant will provide access onto the grounds for emergency vehicles. Information regarding the description of the accident/ injury, how the injury occurred, name and addresses of victim, witnesses and first aid given, must be provided to the Attendant. It is important that all incidents be reported to the Attendant so that unsafe conditions can be corrected.

Stampede Park – Roundup Centre has exclusive contracts and control of all food and beverage concession service on the Fairgrounds including the sale of alcoholic beverages.

It is the responsibility of the exhibitor to restrict the access of visitors with food and/or beverages from their display area. This is at the exhibitor’s discretion.

Stampede Park – Roundup Centre provides 24 hour patrol of the building.

Exhibitors should be aware that individual booth security is NOT provided. Please ensure that the appropriate measures are taken to secure booths and valuables. If individual booth security is required, please contact Krista Donnici, Event Coordinator, at the Stampede Park – Roundup Centre.

Stampede Park - Roundup Centre
Susan Beirnes, Business & Event Coordinator
Email: sbeirnes@calgarystampede.com